To state your fee with confidence, you need to practice, pose, and use project fees. The scientific evidence behind this “fake it ’til you make it” principle is covered in this episode, an expansion of Adrienne’s post on the Copyediting.com blog. — Now, with more science!
When Adrienne first wrote up this response to a colleague’s question, the post was shared widely and some very considerate conversations were started. A lot of people seemed very glad to be told that it’s sometimes okay to do what makes them happy.
When might you consider working for less? What are your make-or-break conditions? Leave your comments below, or join the discussion over on the Dameditors Facebook page and on Twitter.
This episode of the Right Angels and Polo Bears podcast is a sort of between-isode update of what’s been going on at Adrienne’s desk, to keep you satisfied while she does more research for an in-depth piece on editing disturbing subject matter. I first posted piece on the topic on the Copyediting.com blog. It’s generated a lot of thoughtful discussion and some response-blogs by colleagues. This is an issue that affects all of us, often as a blindside, so we feel it deserves a closer look.
So, while she’s working on that, take another peek behind the editing curtain.
Tell us about what topics you find too disturbing to edit. What are your red flags? What do you do to care for yourself when editing gets you emotional? Leave your comments below, or join the discussion over on the Dameditors Facebook page. You can also Tweet Adrienne @scieditor and send longer comments or tips you’d like to share privately to firstname.lastname@example.org.
Hey, she forgot to mention attending panel discussion hosted by RGD (registered graphic designers’ association). We are not designers, but we work with them on nearly every job and find that connecting with them and learning how and what they think helps us communicate with them better. Always a fascinating event.
Learning styles are the preferences we have for learning. It is how we input, process, recall, understand, and store information. Culture, experience, and development influence our preferences; for example, all children learn by doing until at least six years of age.
Most of us learn using multiple modalities but have strengths and weaknesses in a certain modality. Educators support a variety of learning styles to help learners gain conceptual understanding. Editors often check that materials address a variety of learning styles to meet student needs, especially in teacher resource materials.
Editors are familiar with visual, auditory, and kinesthetic learning styles. They often consider multiple intelligences too.
Visual, Auditory, and Kinesthetic Learners
Click on the chart showing student-centered activities that an elementary teacher might use to address learning styles.
Dr. Howard Gardner states that an intelligence is the ability to solve a problem. People are intelligent in different areas and have different skills to solve problems. Dr. Gardner believes that many schools focus most attention on linguistic and logical-mathematical intelligences; perhaps because these are highly valued in North America. He believes in the importance of nurturing students with gifts in other intelligences.
Gardner describes nine multiple intelligences:
Verbal/Linguistic: Word Smart – capacity to use language to express self and understand others
Visual/Spatial: Picture Smart – capacity to think in images and visualize in the mind’s eye
Mathematical/Logical: Logic Smart – capacity to think conceptually and abstractly and ability to determine numerical or logical patterns (e.g., solve brain teasers or challenge questions)
Musical: Music Smart – capacity to think in music, hear and identify patterns, appreciate rhythm, and make music (e.g., write lyrics related to content; use songs to help recall skills and analyze issues)
Bodily/Kinesthetic: Body Smart – capacity to use body movements and make or produce something
Interpersonal: People Smart – capacity to identify and respond appropriately to the moods and motivations of others (e.g., work in a group to solve problems; provide peer feedback and peer tutoring)
Intrapersonal: Self Smart – discriminate among living things and be sensitive to the natural world (e.g., perform a community service related to content; go on a field trip; look for connections between content and events that occur in nature
Existential: Deep-Question Smart – capacity to ponder deep questions about existence, such as the meaning of life and death. Existential intelligence has not yet achieved official status as an intelligence. Even if it does, there may be ethical issues about including existentialism in classrooms. It might come into play when discussing concepts such as infinity, irrational numbers, and imaginary numbers.
Use the infographic as a visual reminder of multiple intelligences when you provide content
You followed all of the steps in how to find an editor, and now you have their edits marked up on an MS Word version of your document. What next?
Review the suggestions
Address the queries
Send the manuscript to the next stage
Well, the first thing you do might be to bellow
What have they done to my beautiful writing!?
and don a half-mask and cape after descending into the sewers.
Even editors sometimes feel that way about being edited. This is not a reflection of your skill, it’s just part of the process. Make yourself a [nice cup of tea] and get back to step 1.
First stage: Review the Suggestions
Edits can be made using tracked changes in MS Word. The next post will look at PDFs and traditional editing marks.
Edits are marked up as deletions and insertions. There are options for how this is displayed. We will look at underlined insertions, and crossed-out deletions. There are many versions of Word; your system may vary slightly from the examples in this post which were made using Word 14, 2011 for Mac.
1. Open the Review ribbon in Word
Ensure that in the Tracking area, Final Showing Markup is selected.
3. Reject Changes you don’t want
Don’t “Accept” changes at this point, just Reject the ones you don’t want. You have to reject both the addition AND the deletion. You may also right-click on any change and select “Reject” from the context menu that appears. (Mac users, hold command while you click: cmd + click.) <video to come>
Review the changes sequentially, rather than re-reading the whole document. This will help you address the edit without second-guessing everything you’ve written.
Focus on your message and tone, not style options. Some changes will be made simply to match house style or to provide internal consistency. If you’re writing for a publisher or journal, they will insist that their style is followed.
4. Suggest a different fix for any rejected change
You don’t need to accept every suggested edit, but do address each one. Every suggestion identifies a chance to improve the work. If the editor did not suggest a fix you like, then you know the writing was not clear. Suggest a different change by writing in the change you want.
5. Accept all remaining changes
You should be left with a document that contains only those changes you wish to accept. When you reach the end of the document, click the tiny triangle beside the Accept icon. Select “Accept All Changes in Document” to clear all tracked changes in the file.
6. Save your work
It’s good practice to save this file with a new file name. You might add “approved edit” to the file name to make it easy to identify.
Second Stage: Respond to queries
1. Find the queries (questions from your editor):
If they are written into the narrative, they should be highlighted so that you can find them easily. Either scroll through the pages to spot them, or used the Advanced Find to search for Highlighting using the drop-down Format menu in the expanded window.
If they are in Comments, opening the Review Pane is usually most legible way to read them.
2. Open the Review Pane
Click the icon is found in the Changes area of the Review Ribbon. It can be
a lot easier to read comments in the Review Pane, rather than within the document.
Wherever the editor has asked a question, either improve the passage or ask for clarification. Do not ignore any queries. You may decide another fix is preferred, but every bit of mark up indicates a point at which readers may get confused. If the query is asking about your preferred treatment, let the editor know what you decided, so she can follow that preference in the next steps.
3. Address each query
It is preferred that you make a change that will address the issue. Make a change, then delete the query. To answer the query and request a suggested fix:
Click on a Comment, then insert a new comment one of these ways:
Click the New icon in the Comments area of the Review ribbon.
Step 3: Forward the work to the next step
This may mean cleaning up the original and sending a fresh PDF to the editor. She will check any new material that was inserted, and verify that changes were made as intended. If you any choices were requested, the editor will now ensure that these preferences are reflected throughout the work.
If you are at the late stages of production, the next step may be sending the finalized files to the printer or app store.
Printing the PDF
If the editor drew pencil marks and text in boxes on the PDF, you can print out a copy:
Select “Document and Comments” in the “Comments & Forms” area of the Print dialogue box.*
Printing a Summary of Changes or Mark-Up
If the editor used the Edit Tools (looks like track changes), you may print a summary of comments.
*Your Print dialogue box may look different. There is great variation caused by the combination of printer, OS, and versions of Acrobat.
COMING UP: Watch for the next post, which explains how to handle an edited PDF document.
First, take a deep breath. It will be okay. After all the hard work you’ve put into this, a critique can be an especially trying experience. Even veterans of the process (Like me!) can find themselves flustered when they see their edited document.
Depending on your preferred working method, the editor will have marked up changes using traditional proofreaders’ marks, itemized changes in a letter, or used track changes in a word processor such as MS Word. We’ll look closely at how to respond to each method in the next posts.
You don’t have to accept every change. Some changes may even represent misunderstandings. Know this: every marked change represents a chance to improve the work. You may decide to use a different fix, but don’t ignore the problem. If the editor was confused, it’s likely that readers will be confused as well.
Decide which changes require more thought; accept the rest. Matters of house style are best accepted without fuss. For example, if your publisher (or industry or market) prefers that all image captions have Roman numerals, there’s nothing to be gained in fighting such changes. Beware of rules that aren’t rules; meaning: punctation and phrasing may actually be a style choice, not a do or die matter of grammatical correctness. If your gut just can’t accept it, do question the change. Editors specialize in knowing these conventions and adapting to the preference of the house/ medium/ market. But they’re human too.
Respond to queries
Resolve or respond to any queries. If you can address the issue, please make the change. For instance, if the editor asks “Did you mean Paris, France or Paris, Ontario?” please just make the necessary change in the work. Only reply to a query if you don’t understand it or are having trouble resolving the problem.
Do not ignore queries.
Those are what you paid for.
Some queries will simply ask your preference, or verify facts. If you are the publisher, indicate your preference so that the editor can be more efficient and ensure consistency for you as the project continues.
If the query asks what the words mean, try to reword the passage to clear up the ambiguity. If you’re not sure how to rephrase, explain the meaning to the editor and they will try to help you by suggesting rewording.
Save your work. It’s good practice to change the file name to indicate what stage in the process the file is at. At this point, you might add “approved edit” to the file name.
Send the manuscript to the next stage
This often means sending the manuscript back to the editor so they can clear up any lingering queries or check the new material you have inserted. This should be laid out in your contract. It is advisable, but optional.
If you are at the early stages of the process, the manuscript may go to the next kind of editing (such as a copy edit after a substantive edit). It may go to a designer or formatter.
At the very final stage, the proofread will go back to the designer to fix any lingering errors before it is sent to the printing press (or ebook store).
5 tips for refreshing your editing eyes are covered in this episode, an adaptation of Adrienne’s post on copyediting.com. While originally written for editors, these tips can help writers editing their own writing too; they
I think some Canadians hold tight to Fahrenheit temperatures because it lets them say it’s been above zero for a month now. Converting temperature measures for Canadians, and when not to; it’s simperial. That and cooking measures are what Adrienne
The soft and hard of converting imperial measurements to metric for a Canadian audience are covered in this episode, an adaptation of posts on copyediting.com. We also get into simperial, the mixture of metric (SI) and lingering imperial measures that persists in Canada.